BOE gets clean audit for 2012-2013Published 12:20pm Tuesday, June 17, 2014
An audit of Hartselle City Schools’ financial records found no major issues during the 2012-2013 fiscal year.
Tim Smalley, an auditor with Byrd, Smalley and Adams, P.C., in Decatur, said he found no major issues with the systems accounting practices.
“All of the school system’s controls have been working pretty well,” Smalley told the board. “We had good cooperation from the system’s finance department and school bookkeepers… There were no deficiencies in the reporting that we saw.”
Smalley said that the auditing process allowed Chief School Finance Officer Jonathan Craft to correct an error in the way that the board’s obligation to the City of Hartselle is reported. However, Smalley said that it didn’t affect the fund balance.
School Board President Monty Vest said she was pleased with the initial audit report.
“I think it shows that we are working really hard to have greater transparency in the school system,” Vest said. “We’re looking forward to receiving the final report. I would also thank Jonathan for his hard work to help us get a clean audit.”
Superintendent Dr. Vic Wilson echoed Vest’s sentiments.
“This shows that our board of education has an excellent track record of reporting its finances,” Wilson said. “It also confirms that the board made an excellent decision to hire Jonathan. He and his staff have done an outstanding job. And we would not have this clean audit report without the hard work of our school bookkeepers. They have done a fabulous job of keeping up with our finances.”
While Smalley’s report only examined the financial reporting, he said the board’s finances appear to be strong since the $7 million ending fund balance is well above the one-month minimum requirement by the state.
In other business, the board:
• hired Debra Harvel as assistant principal and teacher at Hartselle Intermediate School.
• approved the job description and supplement for school based instructional partner.
• approved 37 out-of-district students.
• approved non-employee agreements with John David and Janice Bell to be the athletic department ticket coordinators.
• accepted the resignations of Greg Adams as assistant boys basketball coach, Kenny Lopez as boys track and field coach, Wynette Orr as ticket coordinator and Blair Brothers as a maintenance worker at the central office.
• transferred bookkeeper Lisa Morton from Hartselle Intermediate to F.E. Burleson Elementary.
• hired Kristy Wile as child nutrition program manager, Amy Bradford, Dylan Bunnell and Jeannean Gray as instructional aides, Christina Shannon as a Crestline kindergarten teacher, James “Bucky” Garner as freshman girls basketball coach and Kasey Woodall as a custodian.